The 3 in 10 Gamble of Paper Recordkeeping
This is an excerpt from the course we recently released called Digital Recordkeeping 101: Learn the Essentials in 5 Emails. It’s a great research time-saver and it's free! Thanks, Josh.
If you're worried about information getting lost or damaged in the digitization process, you should be.
After all, information is the life blood of any organization and you should always take it seriously. Here's 4 quality control measures to ask any potential digitization provider about:
Transport: e.g. inspection and inventory check upon pick-up and arrival
Facility: e.g. confirm storage in a secure and climate-controlled facility
Handling: e.g. employee training on and signed agreements regarding HIPAA, identity theft, and privacy laws
Redundancy: e.g. disaster prevention measures they provide such as off-site back up of digitized records, server quality, frequency, etc.
Unsurprisingly, most businesses have processes in place to back up their digital files. But what about the thousands of paper records that have been in filing cabinets for years? Or the loose files around the office?
Would your business be able to recover if something unexpected happened to them? Possibly, according to this study on data redundancy by HMS:
More than 70% of today's businesses would fail within 3 weeks if they suffered a catastrophic loss of paper based records due to a fire or flood.
According to a study by Homeland Security Newswire
Paper records are a gamble.
So is this: Click to get $180 of scanning free.
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