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How to Save 20% on Office Paper Consumption

Paper When it comes to business, reducing paper consumption just makes sense. It shows that your company is an environmentally-conscious organization while saving up to 20 percent or more on paper costs—a win-win scenario. Here are some tips on how you can help your enterprise go paperless:

1. To Print or Not to Print?

Before you print that email or bulk copies of a document, stop and think: Do I really need that on paper? With laptops, tablets and smartphones offering more mobility than ever, you can use an app to read, highlight and mark up the document electronically—even in meetings.

If you must print, then set the default print setting to duplex, which uses both sides of the paper and cuts paper consumption in half. Posting friendly reminders at individual desks, at shared printers and at copy machines will also help others become more conscious about their paper usage habits.

2. Use Thinner Paper

Paper is so thin that any reduction in thickness is unlikely to be noticed. Paper thickness, usually noted on the package, ranges from 60 gsm (grams per square meter) to 100 gsm. Heavier sheets are more expensive and cost more to mail. Most printers work well with 70 or 80 gsm; you may have to test the minimum thickness that your printers can handle without causing paper jams.

3. Reuse and Recycle Paper

Encourage staff to use the blank sides of unneeded printouts for draft printing or as scrap paper. You can also place large, clearly-labeled recycling bins near copiers and printers, as well as in shipping and receiving areas. Some employees prefer to keep a dedicated recycling can at their desks and dump their paper into the communal bins at the end of each day. You can arrange for your waste hauler or a recycler to pick up and even shred the waste paper.

How have you helped your office reduce paper usage?